Branch Administrator | Toowoomba

About Us

Hitachi Construction Machinery (Australia) Pty Ltd is a leading manufacturer of construction and mining equipment, known for our quality products and strong customer partnerships.

The Opportunity

We have an exciting opportunity for an enthusiastic and motivated Branch Administrator to join our team in Toowoomba on a 12-month fixed term contract.

Reporting to the Branch Coordinator, this role plays a key part in supporting the day-to-day administrative operations of the branch. You will work closely with internal teams and customers to ensure processes run smoothly, contributing to overall efficiency and service delivery.

Key Responsibilities include:

• Process purchase orders and vendor invoices
• Process Service Department work orders
• Coordinate timesheet processing and provide payroll support
• Maintain branch records and documentation
• Compile information required for internal and external audits
• Manage office facility bookings and coordinate internal and external meetings
• Perform branch reception duties, including answering and directing calls
• Provide general administrative support across the branch

About You

As the ideal candidate, you will have:

• Previous experience in a similar administrative role
• High attention to detail and strong level of accuracy
• Excellent written and verbal communication skills
• Intermediate MS Office skills, including Word and Excel
• The ability to work both autonomously and within a team environment
• Experience with work order processing (advantageous)
• Exposure to fleet coordination and/or payroll support (advantageous)

Hitachi Benefits – What’s on Offer

• Rewarding Salary Package: Base Salary + Super
• Exclusive Employee Perks: Access to our Employee Orange Benefits Program, offering discounts on a wide range of everyday goods and services
• Supportive & Inclusive Culture: Work with approachable leaders who value your ideas, encourage innovation, and support your success
• Health & Wellbeing: Discounted Medibank health insurance plus access to our Employee Assistance Program (EAP) for you and your family
• Refer & Be Rewarded: Earn cash rewards through our Employee Referral Program when you successfully refer a friend

Here at Hitachi, we believe that success comes from the partnership of our market-leading products and the quality of our people. We are an equal opportunity employer, do not discriminate and wholeheartedly value diversity at our company.

As part of our recruitment process, successful candidates may be required to undergo background checks, including (but not limited to) criminal history record checks and employment medical assessments.