Administrator | Newcastle

About the Role
Hitachi Construction Machinery Australia (HCA) is looking for a proactive and organised Branch Administrator to join our Newcastle team in Beresfield. This permanent full-time role supports day-to-day branch operations, service coordination, and compliance activities. Reporting to the Branch Coordinator, you'll play a key role in keeping things running smoothly across administration and service delivery.

Key Responsibilities

• Coordinate and maintain WHS documentation, inspections, and training records.
• Process service and subcontractor invoices, ensuring accuracy and timely closure of Work in Progress (WIP).
• Support the Parts and Service departments with job creation, reconciliation, invoicing, and purchase order management.
• Assist with payroll processing, timesheet collation, and leave tracking.
• Provide reception duties, manage branch visitors, and maintain office supplies and meeting room calendars.
• Maintain filing systems and support the transition to electronic records.
• Coordinate uniform orders, branch vehicle administration, and labour scheduling.
• Participate in internal audits and continuous improvement initiatives.

To be successful in this role you will have:

• Excellent verbal and written communication skills
• Demonstrated MS Office experience, including Word and Excel (experience in MS Dynamics is preferable but not essential)
• High level of enthusiasm, motivation, and preparedness to go the extra mile.
• Technical knowledge of earthmoving equipment would be advantageous.
• Sound administration and database management experience.
• Safety Conscious - A strong, developed awareness and commitment to personal and peer health and safety.                                                                                                                                                             

Benefits

• Competitive Salary + 11.5% Super
• Biannual Bonuses on offer: Two discretionary company bonuses on offer!
• Discounts: Save at 500+ retailers with orange benefits! Including staff discounts on Hitachi Products
• Health: Discounted Medibank health insurance
• Wellness: Access to Employee Assistance Program
• Training: Ongoing development with career growth opportunities

Who Are We?

Hitachi Construction Machinery Australia (HCA) is a global leader in providing machinery for the Construction, Mining, and Forestry industries. We are known for our commitment to excellence and innovation, delivering reliable, high-quality equipment backed by a dedicated team.

Apply Now
Submit your resume for consideration. At Hitachi, we believe success comes from the partnership of our market-leading products and exceptional people. We are an equal opportunity employer, committed to diversity and inclusivity.

As part of our recruitment process, successful candidates may be required to undergo background checks, including criminal record checks and employment medical assessments.